Describe your Smartsheet workflow: we'll build you a step-by-step automation spec you can run today.
First agent free · No account required
You update three sheets to change one status. The rollup needs refreshing, the stakeholder report needs rewriting, and the approval needs routing: manually, every time. BYOBot maps your Smartsheet workflows into AI automations so your PMO and ops team spend time on decisions, not maintenance.
Describe your Smartsheet workflow: we'll build you a step-by-step automation spec you can run today.
First agent free · No account required
Common Smartsheet automations
Tools PMO and ops teams live in
How it works
Paste your Smartsheet data (project rows, status columns, milestone dates) into Claude or ChatGPT, get a stakeholder status report, a list of overdue items, or a rollup summary back immediately. No setup: PMO teams can use this today with any AI tool they already have.
Works with ChatGPT, Claude, Gemini, or any LLM: free to startA browser agent that opens Smartsheet, reads the current project rows, identifies status changes and overdue items, updates the summary rollup sheet, drafts the stakeholder report, and routes approvals to the right person: with you reviewing the output before anything is sent.
Works with any AI browser agent toolAn API-driven pipeline that reads Smartsheet on a schedule, calculates cross-sheet rollups, syncs status to Jira or Salesforce, sends overdue alerts to row owners via Slack, and generates the weekly executive report: all without any manual steps unless escalation is triggered.
Connects to Smartsheet API, Jira, Salesforce, Slack, or custom APIsIs BYOBot worth it?
A chat answer dies in the thread. Your agent is a file you own: run it in ChatGPT, Claude, or Gemini, drop it into a browser agent, or hand it to your stack, as many times as you like.
No prompt engineering degree required. Describe what you do, the tabs you open, the data you move, and BYOBot asks the questions that turn your knowledge into the spec.
Every build ships with smoke tests and pass, warn, and fail checks for each step. You'll know it ran right, not just that it ran.
The math
PMO teams spend an average of 4 to 6 hours per week on Smartsheet maintenance: cross-sheet rollups, stakeholder report drafts, overdue alerts, approval routing. At 200 active project rows across a programme, that's a full day every week on sheet admin. BYOBot maps each of those loops into an AI bot that runs in seconds. First build free. Five more for $25: five different workflow specs, ready to run at any scale.
5 build credits · one-time purchase
No subscription · card, PayNow, or GrabPay · your first build is still free
Adjacent roles
What you get
Smartsheet is the PMO tool of record for thousands of enterprise teams, and the reason PMOs spend so much time on sheet maintenance is that Smartsheet's built-in automation handles triggers, not reasoning. It can move a row when a date passes. It can't read the current programme state, calculate which rollup rows are stale, identify which items are at risk, and draft the narrative stakeholder update that tells the story. That reasoning layer is what BYOBot provides. Every BYOBot build maps a specific Smartsheet workflow into a structured automation spec: the input data, the processing logic, and the output: whether that's an updated row, a cross-sheet rollup, a Slack alert, or a stakeholder report.
Cross-sheet rollups are the highest-frequency Smartsheet maintenance burden for PMOs because the cascade is multi-level. A project row changes status. The project summary sheet needs to reflect it. The programme summary sheet needs to reflect the project summary. The executive dashboard needs to reflect the programme. BYOBot maps the cascading update logic: reads the source sheets, calculates the correct current values, and updates each summary level in the right order. What was a 20-minute manual task across three sheets becomes a bot that runs in seconds. Every BYOBot build produces one portable agent: a prompt for any AI tool, a browser agent for interactive sheet management, and a pipeline for fully scheduled automation.
Stakeholder report generation is the other major Smartsheet time sink: the task where a PM opens the sheet, reads the RAG statuses, counts the overdue items, and then writes the two-paragraph narrative update that stakeholders want to read. BYOBot maps the report generation loop: reads the sheet, identifies RAG statuses and overdue milestones, calculates variance from baseline, and drafts the stakeholder update in your preferred format. For executive reports, BYOBot can generate both the detail view and the one-page summary: same data, two different audiences.
Related automations: workflow automation for project managers covers the broader PM role across tools, and reporting workflow automation covers the cross-tool status reporting layer.
Got questions
Describe your Smartsheet workflow. BYOBot maps it into a bot: update, rollup, report, route.
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