BYOBot

AI Workflow Automation for Executive Assistants

An EA's job is to make the executive more effective, which means the best EA work is invisible: the brief that's ready before the meeting, the inbox that never piles up, the calendar that never double-books. BYOBot maps the recurring EA workflows into AI automations so the preparation happens in the background, not in your to-do list.

Describe your most time-consuming EA workflow: we'll build you a step-by-step automation spec you can run today.

First agent free · No account required

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Common EA automations

📋Meeting attendee brief 📧Inbox triage + response drafts ✅Meeting → action items ✈️Travel research → itinerary 📰Weekly briefing pack 📅Calendar conflict management

Tools EA workflows connect to

Works with your executive's entire stack

Gmail / Outlook Email
Google Calendar Calendar
Slack Comms Notion Docs Google Sheets Tracking LinkedIn Research Salesforce CRM
Zoom / Google Meet Meetings
Asana Tasks
Calendly Scheduling
Expensify Expenses
Concur Travel

How it works

One agent for your EA workflows. Run it anywhere.

In your AI chat tool
Ready-to-use prompts for any AI chat tool

Paste a calendar invite, a meeting transcript, or an email thread into Claude or ChatGPT with a BYOBot prompt, and get back a meeting brief, an action item list, a draft response, or a travel itinerary immediately. No setup: EAs can use this today with any AI tool they have, for immediate time savings on every preparation task.

Works with ChatGPT, Claude, Gemini, or any LLM: free to start
In a browser agent
An AI agent handles preparation in the background

A browser agent that reads tomorrow's calendar, identifies each external meeting, researches the attendees on LinkedIn and in the CRM, checks the prior email history, and generates structured meeting briefs: with you reviewing before they're shared with the executive. The research and preparation work runs automatically; you handle the context and judgement calls.

Works with Google Calendar, Gmail, LinkedIn, Salesforce, or any web-based tool
In your stack
Full executive support pipeline

An API-driven pipeline that monitors the executive's calendar and inbox, generates meeting briefs automatically from calendar events, triages inbound email and routes it appropriately, tracks open action items across meetings, compiles a weekly briefing pack, and monitors expense submissions: running in the background so the executive's day is always prepared for, without daily manual prep.

Connects to Gmail API, Google Calendar, Slack, Salesforce, Notion, or custom enterprise stack

Is BYOBot worth it?

What you get that an LLM alone won't give you

✦ Portable
Download it, use it with any browser-capable AI

A chat answer dies in the thread. Your agent is a file you own: run it in ChatGPT, Claude, or Gemini, drop it into a browser agent, or hand it to your stack, as many times as you like.

✦ Conversational
Training your AI agent is super easy

No prompt engineering degree required. Describe what you do, the tabs you open, the data you move, and BYOBot asks the questions that turn your knowledge into the spec.

✦ Tested
Custom QA milestones in every agent

Every build ships with smoke tests and pass, warn, and fail checks for each step. You'll know it ran right, not just that it ran.

The math

How many meetings does the executive have this week?
How many briefs did you write?

An EA supporting a busy executive typically spends 8 to 15 hours a week on meeting preparation, inbox management, and coordination tasks that follow clear, repeatable patterns: researching the same types of attendees, drafting the same types of responses, formatting the same types of documents. That's a third of the working week on structured work that can be automated. BYOBot maps the preparation loops so your time goes to the work that needs your judgement: managing the exceptions, maintaining the relationships, and handling the non-standard situations that no bot can anticipate. First build free. Five more for $25.

$25 USD·S$34 SGD

5 build credits  ·  one-time purchase

No subscription  ·  card, PayNow, or GrabPay  ·  your first build is still free

Related workflows

EA workflows connect to these

Meeting notes automation Closely related LinkedIn research Attendee research Expense report automation EA responsibility Project manager workflows Cross-functional Data entry automation CRM updates Reporting automation Briefing packs Founder workflows Often self-supported Operations manager Coordination overlap

What you get

The EA superpower: prepared for everything

An executive assistant's value is in the judgement layer: knowing when to interrupt, what context matters for which meeting, how to handle the sensitive message, and how to protect the executive's time from the things that don't warrant it. None of that is automatable. What is automatable is the preparation layer that feeds the judgement: the research that goes into a meeting brief, the categorization that goes into inbox triage, the formatting that goes into a briefing pack. BYOBot maps the preparation loops so the information is always assembled before the judgement is needed, which means the EA's attention goes to the work that requires it, not to the work that just takes time.

Meeting preparation is the highest-value EA workflow, and the one most EAs have already identified as a candidate for AI. For each external meeting, a thorough brief includes: who the attendees are and their role context, the history of prior interactions with the executive or company, any recent news about the attendee's company that's relevant, the specific agenda and what the executive needs to achieve, and any open action items from prior interactions. Assembling this manually for a five-meeting day takes 2 to 3 hours. BYOBot maps the research-to-brief loop as a browser agent that runs overnight: reads tomorrow's calendar, identifies the external attendees, pulls the relevant context from LinkedIn, CRM, and email history, and generates a structured brief for each meeting: ready in the executive's inbox before they open their laptop.

Inbox management is the other major EA time investment: particularly for executives who receive 100 or more emails daily. BYOBot maps the triage loop: reads the inbox, categorizes each message by type and urgency, drafts response options for routine categories (confirmations, meeting requests, information requests), and generates a daily summary with the items requiring direct executive attention. The executive reviews the summary and approves the drafted responses. What currently takes 2 to 3 hours of daily processing takes 20 minutes of review. Related automations: meeting notes automation covers the post-meeting action item extraction, and LinkedIn workflow automation covers the attendee research loop in more detail.

Got questions

Frequently Asked

BYOBot handles the core EA coordination and preparation loops: generating a pre-meeting brief with attendee backgrounds, relevant context, and open action items; triaging the executive's inbox and drafting responses to routine messages; researching travel options and formatting an itinerary; consolidating action items from meeting notes and routing them to the right people; and preparing weekly briefing packs from email, calendar, and document sources.
Meeting preparation is the highest-value EA workflow, and the most time-consuming when done manually. For each external meeting, a thorough EA reads the attendee's LinkedIn profile, recent news about their company, and the history of prior interactions before drafting a one-page brief. BYOBot maps this research-to-brief loop: reads the calendar invite, identifies the attendees, pulls the relevant context from LinkedIn, news, CRM, or email history, and generates a structured meeting brief: in minutes, before every meeting.
Yes. Inbox triage is one of the most time-consuming EA responsibilities: reading every inbound message, categorizing it by priority and type, flagging what the executive needs to see, and drafting responses to routine enquiries. BYOBot maps the triage loop: reads the inbox, categorizes each message by type and priority, drafts response options for routine categories, and generates a daily summary with the key items requiring the executive's direct attention. The executive reviews and approves before anything sends.
Yes. Calendar management is the core EA workflow, and the one with the most coordination overhead. Scheduling a meeting between a busy executive and multiple external attendees requires checking availability, proposing times, managing conflicts, and confirming details across time zones. BYOBot maps the scheduling coordination loop: reads the calendar, identifies available windows based on the executive's preferences, drafts the scheduling email with options, and follows up when responses are overdue.
Yes. Travel research is one of the most tedious EA tasks: checking flights, hotels, ground transport, and restaurant options across multiple sites, then formatting everything into a clean itinerary document. BYOBot maps the travel research loop as a browser agent: navigates to the relevant booking sites, reads the options, filters them against the executive's preferences, and formats the results into a structured itinerary with booking links and alternatives: ready for review and booking approval.
Action item tracking is where meeting value is often lost: the agreed actions from a meeting aren't captured in a structured way, aren't assigned clearly, and aren't followed up until they're overdue. BYOBot maps the action item extraction loop: reads a meeting transcript or notes, extracts each action item with the assigned owner and deadline, creates tasks in the team's project management tool, and sends a follow-up summary to each owner.

Describe your most time-consuming EA workflow. BYOBot maps it into a bot: prepare, triage, coordinate, track.

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