BYOBot

Greenhouse Workflow Automation

Automate Greenhouse Without Code

Candidate screening, interview scheduling, scorecard chasing, pipeline reporting: describe your Greenhouse workflow and get a portable agent spec. First build free.

Screen new applicants Schedule interviews Chase scorecards Draft rejection emails Weekly pipeline report Hand off to onboarding

What You Can Automate

🔍
Candidate Screening
Read new applications against the job scorecard, surface the strongest matches, and summarize why each one fits or falls short.
📅
Interview Scheduling
Coordinate panel availability, book the slots, and send candidates confirmations with prep notes and joining details.
✅
Scorecard Chasing
Find interviews with missing feedback, nudge the interviewer, and escalate when a blank scorecard is holding up a decision.
✉️
Candidate Comms
Draft stage-specific update and rejection emails that read like your team wrote them, not a mail-merge.
📊
Pipeline Reporting
Roll up open reqs by stage, time-in-stage, and source, and deliver the hiring update before anyone asks for it.
🔗
Onboarding Handoff
On an accepted offer, open the onboarding checklist and route IT, payroll, and the hiring manager their first tasks.

Tools It Works With

Greenhouse Lever Ashby Workday Slack Gmail Google Calendar Notion Google Sheets LinkedIn DocuSign Calendly

Where It Runs

💬
AI Chat Tool
Run it in any chat AI
Paste a batch of applications or a schedule into Claude, ChatGPT, or Gemini with a BYOBot spec, and get back the shortlist, the summary, or the drafted note. No OAuth required.
🖥️
Browser Agent
Agent works your ATS
A browser agent moves through Greenhouse itself, opening candidates, reading scorecards, and advancing stages, with no API access or developer setup.
⚙️
Automation Stack
Fully automated hiring loop
Deploy the spec through Zapier, Make, or n8n so every new applicant gets screened and routed the moment they hit the requisition.

Build Your First Greenhouse Agent

Describe the hiring workflow. Get a portable spec. Run it wherever your recruiting stack lives.

$25 USD
S$34 SGD · 5 builds per pack · first build free
Build your Greenhouse agent →
No account. No code. Works with any ATS.

Who Uses This

Recruiters HR Operations Founders Operations Managers Executive Assistants

Hiring slows down in the gaps between steps, not during the steps themselves. A strong candidate applies on Monday and sits unread until Thursday. An interviewer forgets a scorecard, and the debrief stalls. A rejection email waits three weeks because nobody enjoys writing it. None of these are hard calls. They're the low-judgment, high-frequency chores that pile up when the person moving the pipeline is also running five other searches. Greenhouse automation lifts those chores out of the recruiter's day and runs them the instant the trigger fires.

BYOBot writes a portable spec for each workflow: a plain structured file that captures the trigger, the fields it reads, the rule it applies, and the record it writes. That one screening spec runs the same whether you drop resumes into a chat AI, point a browser agent at your pipeline, or wire an API trigger in your stack. You own the file, so when the scorecard changes you edit a line instead of rebuilding a flow. Pair it with the recruiter workflow set for the whole desk, or recruiting pipeline automation for the end-to-end funnel.

Most teams automate the loudest step first: screening inbound applicants against the scorecard. Once that runs clean, scheduling and scorecard chasing fall into the same shape, and the weekly report builds itself. Running Lever or another ATS alongside Greenhouse? The spec ports across with the field names swapped. The recruiter stops being the bottleneck and spends the reclaimed hours on the part only a person does: reading the room in an interview and closing the offer.

Common Questions

BYOBot automates the repeating, rule-based parts of recruiting in Greenhouse: screening new applicants against the job scorecard, coordinating and booking panel interviews, chasing interviewers for missing scorecards, drafting stage-specific candidate emails, rolling up pipeline reports by stage and source, and handing accepted offers off to onboarding. If the task involves reading candidate or requisition data and writing an update or a message, BYOBot can map it into an agent.
Screening automation reads each new application, compares it against the job's scorecard and must-have criteria, ranks candidates by fit, and writes a short summary of why each one matches or misses. You can run it on a batch of resumes pasted into a chat AI, or connect it to the requisition so every inbound applicant is scored the moment they apply. The recruiter reviews a ranked shortlist instead of a raw inbox.
Yes. Scheduling automation checks panel availability, books the interview slots, and sends the candidate a confirmation with prep notes, interviewer names, and joining details. It can also detect a stalled schedule and follow up with whoever is holding it up, so a booked loop doesn't slip because one calendar never replied.
Greenhouse workflows port across Lever, Ashby, and Workday because BYOBot produces a portable spec that maps the logic rather than hard-coding one vendor's buttons. The same screening or scheduling spec runs against another ATS by swapping the field names. That portability means you're not rebuilding your automations if you switch platforms later.
Yes. It drafts stage-specific update and rejection emails that reflect where the candidate got to and why, in your team's voice rather than a generic template. You review and send, or connect it to send automatically at a stage change. The point is to close the loop with every candidate quickly, which is the part teams skip when they are busy.
No. BYOBot runs three ways: paste candidate or pipeline data into an AI chat tool and get the result back with no integration, point a browser agent at the Greenhouse UI to work records directly, or wire the spec into your automation stack via API for hands-off runs. You choose based on how automated you want the loop, not on whether you have API keys.